Administrative Assistant

at Ministry of Education

Bermuda

The Ministry of Education has a vacancy within the Department of Education for a strong interpersonal and communicative individual to fill the post of Administrative Assistant.

The post holder will work under the direction of the School Principal to provide a range of administrative, secretarial and clerical service in support of the smooth and efficient operation of the school, including the provision of information to the various stakeholders that have business with the schools. 

Duties and responsibilities include but are not limited to:

• arranging meetings on behalf of the Principal, ensuring that he/she is properly briefed in preparation of the meeting;
• acting as the focal point for the receipt, recording and distribution of all incoming/outgoing mail, telephone calls, visitors and other service providers to the school;
• managing the office of the Principal and ensuring that there is always an adequate supply of materials to be used by the Principal;
• developing and maintaining the word processing facilities and other computer software applications provided for the completion of the work associated with the postholder’s duties;
• responsible for recording the expenditures of the school accounts and maintaining journals, ledgers, receipt books and records of all invoices, supporting documentation and orders made and allocating and recording a school purchase in advance of all purchases from the Capitation Account; and
• preparing the budget for all supplies and materials to be used by the Principal and submits for inclusion in the overall budget of the school.

The successful applicant should have successfully completed the BSC, or equivalent and a secretarial course of one (1) year’s duration having attained a typing speed of 60 wpm.  In addition the postholder should be capable of working in a computerized office environment and be able to demonstrate proficiency in a word processing, data base management, spreadsheets and accounting applications.

Applicants should possess a minimum of two (2) years’ relevant post-qualification experience together with experience undertaking senior administrative task.

Ref:  5285 /17/0046

Closing date:  10 March, 2010 

To apply:

Any persons wishing to be considered for any of the positions advertised below may apply by completing an application form, which is available at the Department of Human Resources, 3^rd Floor, Ingham and Wilkinson Building, 129 Front Street, Hamilton HM 12.  Alternatively, the application form maybe downloaded from our website at www.gov.bm (please view this site for further details on terms of employment with the Government).

Completed application together with copies of academic/professional qualifications, must be submitted quoting the appropriate reference number, to the Secretary of the Public Service Commission, at the above address, before the specified closing period.

Attention is drawn to the provisions of the Public Service Commission Regulations whereby any person who canvasses any member of the Legislature in connection with the appointment of any person to any office shall be disqualified for appointment.